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Ely Library at Westfield State University

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Circulation Guide: COVID Course Reserves for Faculty

Important Note

The course reserve program is only intended for use on materials that the library already owns or personal copies of materials provided by faculty or departments. Requests to purchase materials should go through your department liaison.  Due to both staffing and copyright limitations, we cannot digitize an entire book for distribution.

Check out our catalog to see if we own a title

For questions about course reserves please contact us:

elylibrary@westfield.ma.edu

(413) 572-5231

Help and Information

General Contact Info

Quick Contacts:

  • Head of Access Services: 
    413-572-5483
     
  • Interlibrary Loan Info:  
    413-572-5655
     
  • Course Reserve Info:  
    413-572-8423

 

More Help

 

For Faculty: Course Reserves during COVID

In this very unusual time, the library is doing all we can to support students and faculty. However, due to current limitations on sharing physical materials, we are unable to offer access to course reserves in the traditional manner this semester. Instead, we are offering two options with which faculty can provide course reserve content to students. Please review the options below and choose which will work better for your course carefully. We appreciate your attention to this process and look forward to assisting you in any way we can.

Option 1: Digitizing specific portions of print material

If you can identify specific portions of print material, the library can digitize those selections and provide you with the digitized files. You can then distribute those files to your students via a password protected platform of your choosing such as PLATO or University email. This option will allow your students immediate access to the materials.

  • Please fill out our online form below to make requests.
  • Fill out one form for each item you wish to have digitized.
  • Indicate the sections of the material you need digitized in the proper field.
  • If the library owns the print material you wish to have digitized, you may submit the form(s) electronically. We will digitize the material and contact you.
  • If you own the print material you wish to have digitized, print the form(s) to be sent with the material. You can arrange to drop the material off at the library by contacting elylibrary@westfield.ma.edu. You can also send the material to Ely Library, Attn: Course Reserves. If you choose to send the material through the mail, you will be responsible for shipping costs. Once the request is received, we will digitize the material and contact you.

Option 2: Placing an item on reserve in the library for individual student requests

If you would normally have a textbook or other text on course reserve but don’t have specific portions you can identify, we can put the item on reserve in the library. We can then digitize portions by request for students at the time of need. Please keep in mind that students will need to plan ahead as requests may take several days to process.

    • Please fill out our online form below to put the text on reserve in the library for the semester.
    • Fill out one form for each item you wish to put on reserve. 
  • If the library owns the print material, you may submit the form(s) electronically. We will put the item on reserve and contact you.
  • If you own the print material you wish to have digitized, print the form(s) to be sent with the material. You can arrange to drop the material off at the library by contacting elylibrary@westfield.ma.edu. You can also send the material to Ely Library, Attn: Course Reserves. If you choose to send the material through the mail, you will be responsible for shipping costs. Once the request is received, we will digitize the material and contact you.

For Faculty: How do I use Course Reserves?

All professors wishing to place items on Reserve should fill out the following form and submit it.  If you have questions or wish to follow up on a request, please email elylibrary@westfield.ma.edu

If you are requesting to use a personal item for Course Reserve, please click here to fill out a printable form. 

577 Western Ave, Westfield, MA 01086

https://lib.westfield.ma.edu/home

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