The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies of other reproductions of copyrighted material. One of the specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship or research.” Westfield State University reserves the right to reject a copying order, if, in its judgment, fulfillment of the order would involve a violation of copyright law.

Westfield State University Archives

Photocopy and Scanning Procedures and Limitations

Introduction:

Photocopy and scanning services are a convenience and not necessarily an essential component in access to information. Without placing reasonable limitations on this privilege we endanger the continued preservation of our material and therefore defeat our goal of providing access for future generations. In providing photocopy services, we recognize that today's use must not preclude tomorrow's use. Your cooperation in recognizing this goal is greatly appreciated.

Policy:

Patrons are limited to 10 photocopies/scans per day. The only exception is for individuals conducting University business as directed by their supervisor. This limit helps keep the equipment available for others and for regular office use. More importantly, it also prevents excessive handling of materials, and the resulting degradation over time. Please know that we do not make photocopies of yearbooks. The yearbooks are available online from the archives homepage. You will find the link under the "Collections" tab.

Procedure:

All photocopying will be done by University Archives staff. To request photocopies or scans, please fill out the “Archives duplication request form”, describing the documents you wish to copy. This helps us determine whether handling of the requested materials is appropriate and determine a reasonable time for completion of the photocopying.