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Ely Library at Westfield State University

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About the Library: Study Room Guidelines

Study Room Guidelines

Purpose: The Library Student Group Study Rooms provide groups (two or more) of students with space appropriate for collaborative work that minimizes the disturbance to other library users. The library is generally expected to provide a quiet study environment that is often not available in the dormitories or at home. The student group study rooms allow students to work together without disturbing others in the library. These rules help ensure the availability of student group study rooms for their intended purpose.

Using the Study Rooms:

  • Study rooms are available from library opening to ½ hour before library closing.
  • Study rooms may be reserved on the day of use by sign-up sheet at the entrance to each room.
  • Individuals may use study rooms but must yield to a group wishing to use them.  
  • Please do not move furniture into or out of the study rooms, including trash/recycling bins.
  • Windows, walls, ceiling, and doors must be kept clear of papers or posters.
  • Please close the door to avoid disturbing others.  Note that although the rooms allow for talking and collaborative work, they are not soundproof.  Please keep conversations at a respectful volume.
  • Please be courteous to other groups waiting for the rooms and do not use them longer than necessary.
  • Remember to keep your valuables secure when using the study rooms.  The library is not responsible for theft of personal items.  All items left behind will be brought to the Lost and Found at the circulation desk.
  • Study rooms are monitored by library and security personnel.
  • Any abuse or vandalism of rooms will result in the suspension of use privileges.
  • Faculty members may lead study groups at any time, but they may not use the rooms for advising or as an office. Reservations for class study groups can only be made on the day of the activity using the sign-up sheets.

Meetings are not allowed in the study rooms, except under the following conditions:

  • The Reading and Writing Center peer tutors have standing reservations for one study room, to be scheduled on a semester-by-semester basis.
  • Student groups and University committees may use the study rooms for meetings during the hours of 10:00 am to 1:00 pm, Monday – Friday, except during the months of December and May when rooms must be kept available leading up to, and during final exams. Meetings are restricted to one hour.
  • Reservations for meetings can be made in two ways:
    1. On the day of the meeting using the sign-up sheets.
    2. Before the end of the third week of classes, a University committee chair may reserve the rooms by providing a meeting schedule to the Library’s Head of Access Services. Requests will be considered in the order in which they are received.

577 Western Ave, Westfield, MA 01086

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